The Hatchery Day Hire

Cancellation Policy

Meeting Room Booking Policy This policy outlines the guidelines for reserving, using, and managing meeting room bookings to ensure a fair and efficient experience for all users. 1. Eligibility for Booking Meeting rooms are available for use by [specify eligible groups, e.g., employees, members, clients]. External users may require prior approval and may incur a booking fee. 2. Booking Procedure Reservations must be made through our online booking system. Bookings can be made up to [3 months] in advance and no less than [48 hours]. Provide the following details when booking: Name of organiser Purpose of the meeting Expected number of attendees 3. Usage Time Rooms are available for booking between 9am - 5pm. Users must vacate the room promptly at the end of their reserved time. Overruns may result in additional fees or penalties. 4. Cancellations and Changes Cancellations or changes must be made at least 1 week in advance. Failure to notify may result in a cancellation fee or loss of future booking privileges. 5. Room Usage Guidelines Rooms must be left clean and tidy after use. Any damage or equipment issues should be reported immediately to hello@hatchery-lincoln.co.uk. Meeting rooms are for professional purposes only. Loud or disruptive behaviour is not permitted. Maximum room capacity must not be exceeded. 6. Equipment and Amenities Whiteboard, chalkboard and TV screen are available for use and must be handled with care. Users are responsible for testing equipment in advance to ensure functionality during the booking. 7. No-Show Policy If the room is not used within 4h of the start time, the booking may be released to others. Repeated no-shows may result in loss of booking privileges. 8. Liability Users are responsible for any damage caused during their booking and may incur repair or replacement costs. The Hatchery Lincoln is not liable for personal belongings left in the room. 9. Enforcement The Hatchery Lincoln reserves the right to cancel bookings or refuse future reservations for policy violations. By booking a meeting room, you agree to adhere to these policies. For questions or concerns, please contact hello@hatchery-lincoln.co.uk.

Contact Details

• Moor Lane, Thorpe on the Hill, Lincoln, UK

  hello@hatchery-lincoln.co.uk